How to turn on out of office in outlook app
When it comes to managing your emails efficiently and effectively, the Out of Office feature in the Outlook app is a game-changer. Whether you’re going on vacation, attending a conference, or taking a well-deserved break, turning on the Out of Office replies is essential to inform your email recipients that you won’t be available for a certain period.
To enable the Out of Office feature in the Outlook app, follow these simple steps. First, open the Outlook app on your device and log in to your account. Once you’re in the app, click on the Settings icon, usually represented by a gear or three horizontal lines, depending on your device’s operating system.
Next, scroll down and find the “Automatic Replies” or “Out of Office” option and click on it. In this menu, make sure the “Automatic Replies” toggle switch is turned on. Then, you can customize your Out of Office message by typing a personalized response in the designated box. You can also set a start and end date for the automatic replies to turn on and off automatically.
Furthermore, you can choose whether you want the automatic replies to be sent to your contacts only or to anyone who sends you an email during the specified period. This option can help you avoid missing any important messages while you’re away.
Finally, when you’re satisfied with your settings, hit the save button, and your Out of Office replies will be activated instantly. Remember to double-check your message and dates before leaving to ensure that your email recipients receive accurate and helpful information.
With the Out of Office feature in the Outlook app, you can set your mind at ease while you’re away, knowing that your email correspondents will be notified of your temporary absence. Follow these steps to enable this convenient feature and make your time off stress-free and well-deserved!
How to Activate Out of Office in Outlook app
Out of Office automatic replies are a great way to inform people that you are currently unavailable in Outlook app. Whether you are going on vacation or attending a conference, Outlook’s out of office feature allows you to set an automatic reply that will be sent to your contacts.
Step 1: Launching Outlook app
To get started, launch the Outlook app on your device. This can be done by tapping on the Outlook icon from your app drawer or home screen.
Step 2: Accessing Settings
Once you have launched the Outlook app, tap on the three horizontal lines in the upper-left corner to open the menu. Scroll down and tap on the “Settings” option.
Step 3: Enabling Out of Office
In the Settings menu, scroll down to find the “Automatic Replies” option and tap on it. On the next screen, you will see the option to toggle on the “Set Automatic Replies” feature. Tap on the switch to enable it.
Step 4: Setting Up Automatic Replies
After enabling the automatic replies feature, you will be able to set up your out of office message. Tap on the text box under the “Inside My Organization” section to enter your automatic reply message. You can also choose to customize the message for people outside your organization by tapping on the text box under the “Outside My Organization” section.
| Field | Description |
|---|---|
| Start time | Specify the start date and time for when the automatic replies should begin. |
| End time | Set the end date and time for when the automatic replies should stop. |
| Send replies once | If enabled, the automatic reply will only be sent to each sender once, no matter how many times they email you during the defined period. |
| Don’t send automatic replies | Allows you to disable automatic replies without losing your out of office settings. Useful when you want to stop sending automatic replies temporarily. |
Once you have entered your message and set the desired options, tap on the “Save” button to activate your out of office automatic replies.
That’s it! Your out of office is now activated in Outlook app, and anyone who emails you during the specified timeframe will receive your automatic replies.
Step 1: Open Outlook app on your device
To turn on the out of office message in the Outlook app on your device, follow these simple steps:
For iPhone or iPad users:
1. Locate the Outlook app on your home screen and tap on it to open.
2. Once the app is open, tap on the icon in the upper-left corner to access the navigation menu.
3. Scroll down the menu and tap the gear icon to access the settings.
4. In the settings menu, scroll down and tap on the “Out of Office” option.
5. Toggle the switch to enable the “Out of Office” message.
6. Enter your out of office message in the provided field.
7. Finally, tap the save button in the upper-right corner to save your changes.
For Android users:
1. Locate the Outlook app on your device and tap on it to open.
2. Once the app is open, tap on the three horizontal lines in the upper-left corner to access the navigation menu.
3. Scroll down the menu and tap on the settings option.
4. In the settings menu, tap on the account that you want to set the out of office message for.
5. Scroll down and tap on the “Automatic replies” option.
6. Toggle the switch to enable the “Out of Office” message.
7. Enter your out of office message in the provided field.
8. Finally, tap the save button in the top-right corner to save your changes.
Now that you have opened the Outlook app on your device, you can move on to the next step to set up your out of office message.
Step 2: Access the settings menu
After launching the Outlook app on your device, you need to access the settings menu to enable the out of office feature.
Here’s how:
- Open the Outlook app and login to your account.
- Tap on the menu icon located at the top-left corner of the screen. It is usually represented by three horizontal lines.
- Scroll down the menu and tap on “Settings” at the bottom.
- In the Settings menu, look for the “Automatic Replies” or “Out of Office” option and tap on it.
- Depending on the version of the Outlook app you are using, you might have to further select your email account or mailbox.
Once you have accessed the settings menu and located the automatic replies or out of office option, you are ready to proceed with setting up your out of office message and turning it on. Now, let’s move on to the next step.
Step 3: Select your email account
Once you have opened the Outlook app on your device, you will need to navigate to the settings menu. On most devices, you can find the settings menu by tapping on the “gear” icon, which represents the app settings.
After opening the settings menu, scroll down and locate the “Accounts” or “Mail” section. Tap on it to view your email accounts that are linked to the Outlook app.
In the list of email accounts, select the email account for which you want to turn on the out of office feature. This will open the settings specific to that email account.
If you have multiple email accounts linked to the Outlook app, you will need to repeat this step for each account you want to set out of office for.
Now that you have selected the email account, you are ready to proceed to the next step and configure the out of office settings accordingly.
Step 4: Enable out of office
Once you have set up the auto-reply message, it’s time to enable your out of office status in the Outlook app. Follow these steps to turn on the out of office feature:
- Open the Outlook app on your device. If you are not already signed in, enter your credentials to log into your Outlook account.
- Click on the “Menu” button located in the top-left corner of the app. This will open the sidebar menu.
- Scroll down and select the “Settings” option from the menu. This will open the Settings page.
- On the settings page, find and select the “Automatic Replies” option. This will open the automatic replies settings.
- To enable the out of office status, toggle the switch next to the “Automatic Replies” option. The switch will turn green when it is enabled.
- Review the auto-reply message that you set up in the previous step. If you need to make any changes, click on the “Edit message” button to modify the message.
- Once you are satisfied with the auto-reply message, click on the “Save” or “Apply” button to enable the out of office status.
Once the out of office status is enabled, anyone who sends you an email will receive your auto-reply message notifying them about your absence. You can also disable the out of office status at any time by toggling the switch back to the off position.
Now that you have enabled the out of office feature in the Outlook app, you can enjoy a worry-free vacation or time away from work knowing that your email correspondents will be informed about your absence.
Step 5: Set the duration of your out of office message
After composing your out of office message, you need to set the duration for which it will be active. This ensures that it automatically turns off once you are back in the office.
To set the duration:
Option 1: Set specific dates
- Click on the “Start time” field.
- Select the start date and time when you will be out of the office.
- Click on the “End time” field.
- Select the end date and time when you will be back in the office.
- Review your message and click “Save” to enable your out of office message for the specified duration.
Option 2: Set number of days
- If you want to set a duration in terms of days rather than specific dates, click on the checkbox next to “Don’t set an end date.”
- Click on the “Start time” field and select the date and time when you will be out of the office.
- Click on the “End time” field and select the date and time when you will be back in the office.
- Review your message and click “Save” to enable your out of office message for the specified duration.
Note: When setting the duration, make sure to consider any weekends or holidays, as the out of office message will still be active during those days if not specifically excluded.
Step 6: Customize your out of office message
Customizing your out of office message allows you to inform your colleagues and clients about your absence, provide alternative contacts, and set expectations for your availability.
Here’s how you can create and customize your out of office message:
1. Access the Automatic Replies feature
Start by opening your Outlook app and selecting the “File” tab at the top left corner of the screen. In the options menu, choose “Automatic Replies.”
2. Choose custom reply options
In the “Automatic Replies” dialog box that appears, select the “Send automatic replies” checkbox.
You can then set a start and end date for your out of office message or choose to turn it on indefinitely.
3. Compose your message
Next, you will need to compose your out of office message. You can tailor it to suit your needs by including details such as the date of your return, an explanation of your absence, and alternative contacts for urgent matters.
It’s essential to make your message clear and concise, providing relevant information to those who reach out to you during your absence.
4. Enable different message types
Outlook allows you to set different messages for people inside and outside of your organization. You can differentiate between internal and external contacts by selecting the respective options under the “Inside My Organization” and “Outside My Organization” headings.
This feature is particularly useful if you want to inform colleagues about the duration of your absence and provide more information to clients or other external contacts.
Remember to proofread your message before you enable it to ensure that there are no grammatical errors or typos.
5. Save and activate your out of office message
After customizing and reviewing your out of office message, click “OK” to save your changes. The next step is to select whether you want to turn your automatic replies on for people inside your organization or for both inside and outside contacts.
Finally, click “OK” to activate your out of office message, and Outlook will start automatically sending it to incoming messages.
By following these steps, you can easily create and customize your out of office message in the Outlook app, keeping your colleagues and clients informed during your absence.
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