How to submit confirmation statement
Submitting a confirmation statement is an essential step for any company registered in the United Kingdom. This statement confirms that the information Companies House holds about your company is accurate and up to date. It is a legal requirement for all companies to submit a confirmation statement every year, even if there have been no changes to the company’s details.
To submit a confirmation statement, you need to have your company’s authentication code. This code is unique to your company and serves as a security measure to ensure that only authorized individuals can update the company’s information. You can find your authentication code on the first page of the annual return form that Companies House sends you.
Once you have your authentication code, you can submit the confirmation statement online through the Companies House website. It’s a straightforward process that involves filling out a few online forms with your company’s details and confirming that the information is correct. It’s essential to review all the details carefully before submitting to ensure the accuracy of the statement.
Remember that the deadline for submitting a confirmation statement is usually within 14 days of the anniversary of your company’s incorporation. Late filing can result in penalties, so it’s vital to meet the deadline to avoid any unnecessary fines. By submitting the confirmation statement promptly, you contribute to maintaining the transparency and accuracy of your company’s records at Companies House.
What is a Confirmation Statement?
A Confirmation Statement is a mandatory document that limited companies in the UK are required to submit to Companies House on an annual basis. It is used to confirm and update the information the company holds about its directors, shareholders, and registered address.
Key Information:
1. Company Name and Registration Number
The confirmation statement includes the company’s registered name and registration number, ensuring that it is accurately identified by Companies House.
2. Directors
The directors listed in the confirmation statement must be reported accurately. Any changes, such as resignations or new appointments, must be stated. It is crucial to keep this information up to date.
Note: A director’s home address is no longer required to be listed on the confirmation statement after April 2008. Instead, only the service address of the director needs to be provided.
3. Shareholders
Shareholder details, including their name, address, and the number of shares they hold, are disclosed in the confirmation statement. Any changes in shareholders, share structure, or ownership percentages should be reported.
For example, if a new shareholder acquires shares or an existing shareholder sells shares, these changes must be included in the confirmation statement.
Overall, the confirmation statement aims to provide a snapshot of key information regarding a company’s structure and governance. It ensures that the information held by Companies House is accurate and up to date, promoting transparency and trust in the UK business environment.
How to Submit a Confirmation Statement in 5 Easy Steps
A confirmation statement is a legal requirement for all businesses registered within the United Kingdom. It provides the government with updated information about your company’s directors, shareholders, and registered address. Here are five easy steps to follow to submit your confirmation statement:
Step 1: Gather Your Company Information
Before starting the submission process, make sure to gather all the necessary company information. This includes the names and addresses of your directors and shareholders, as well as the registered address of your company.
Step 2: Access Companies House Online Service
Companies House provides an online service where you can submit your confirmation statement. Visit their website and create an account if you don’t have one already. Make sure to have your company’s authentication code handy.
Step 3: Fill Out the Confirmation Statement
Once you access the online service, you will be prompted to enter your company’s authentication code. After entering the code, proceed to fill out the confirmation statement form with the appropriate details. Double-check all the information for accuracy.
Step 4: Pay the Submission Fee
After filling out the form, you will be prompted to pay the submission fee. The fee will vary depending on your company’s structure and current situation. Make sure to have a valid payment method available to complete the transaction.
Step 5: Submit and Receive Confirmation
Once you have paid the submission fee, submit the completed confirmation statement form. After submission, you will receive an email confirmation from Companies House, indicating that your statement has been successful. Keep this confirmation for your records.
Submitting a confirmation statement is a straightforward process, and by following these five easy steps, you will ensure that your company remains compliant with statutory obligations.
Submission Deadline for Confirmation Statements
When it comes to submitting your confirmation statement, it is crucial to be aware of the submission deadline set by Companies House. The confirmation statement is an annual requirement for all UK registered companies, and failure to submit it within the specified timeframe can result in penalties and potential repercussions for your business.
The submission deadline for the confirmation statement is one year from the date of the previous confirmation statement or the date of incorporation, whichever is later. This means that you have a 12-month window to prepare and submit your confirmation statement. It is important to note that this deadline is not dependent on your financial year-end or any other specific dates related to your company’s operations.
Although the Companies House will send you a reminder to submit your confirmation statement, it is your responsibility as a company director to ensure that it is filed within the designated timeframe. Failure to do so may result in your company being marked as “non-compliant,” which can have negative consequences on its reputation and ability to conduct transactions.
To prevent any issues, it is recommended that you keep track of the submission deadline and set a reminder to prepare and submit your confirmation statement in advance. This will give you ample time to gather all the required information, review its accuracy, and make any necessary updates before the submission deadline.
Important Points to Remember:
- The submission deadline for the confirmation statement is one year from the previous confirmation statement or the date of incorporation, whichever is later.
- Failure to file the confirmation statement within the designated timeframe can lead to penalties and negative consequences for your company.
- Make sure to keep track of the submission deadline and set reminders to prepare and submit the confirmation statement in advance.
By adhering to the submission deadline and fulfilling your legal obligations, you can maintain your company’s compliance and ensure its smooth operations within the UK business environment.
Fines and Penalties for Late or Incomplete Submission
Submitting the confirmation statement is a vital requirement for companies to ensure compliance with the legal obligations imposed by Companies House. Meeting the deadline is crucial to avoid incurring fines and penalties.
Late Filing Penalties
If you miss the deadline for submitting your confirmation statement, Companies House will issue an automatic penalty. The penalties will increase the longer you delay, and failure to submit may result in prosecution or even your company being struck off the register. The penalties are as follows:
First Filing Penalty
For late submission of the confirmation statement within six months after the due date, a penalty of £150 may be imposed.
Second Filing Penalty
If you fail to submit the confirmation statement within six months after the due date for two consecutive years, the penalty can rise up to £375.
Third Filing Penalty
For a third late submission in a row, you can face a penalty of up to £750.
Incomplete Submission Penalties
Submitting an incomplete confirmation statement or providing incorrect information could also lead to fines. It is essential to provide accurate and up-to-date information to avoid penalties, which can range from £750 up to £7,500, depending on the severity of the errors or omissions.
Note: The penalty fees mentioned above are subject to change, and keeping up-to-date with the latest regulations is crucial to avoid any unnecessary fines or legal ramifications.
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