How to add presenter notes in powerpoint

Harrison Clayton August 17, 2023 6

Giving a presentation is not just about displaying your slides, but also about engaging with your audience and delivering a clear message. One way to enhance your presentation skills is by adding presenter notes in PowerPoint. These notes can serve as a reference, keeping you on track and ensuring that you provide all the necessary information during your delivery.

Presenter notes are a feature in PowerPoint that allows you to add additional information, reminders, or talking points for each slide. They are only visible to the presenter and can be a valuable tool to help you stay organized and deliver a smooth presentation without skipping any important details.

To add presenter notes in PowerPoint, start by opening your presentation and selecting the slide you want to add notes to. Then, go to the “View” tab and click on the “Notes Page” option. This will open a new view where you can see your slide on the top half of the page and a blank area for notes on the bottom half.

Writing effective presenter notes:

1. Keep it concise: Your notes should be short and to the point. Use bullet points or key phrases to outline the main ideas you want to convey.

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2. Use keywords and prompts: Instead of writing out your entire script, use keywords and prompts to trigger your memory and guide your speech. This will allow you to maintain a natural and spontaneous delivery.

3. Formatting tips: Format your notes by using headings, bold or italicized text, or highlighting important information. This will help you quickly locate key points during your presentation.

By utilizing presenter notes in PowerPoint, you can deliver a more confident and professional presentation. Prepare your notes in advance, rehearse your speech, and make sure to review them before your presentation to ensure a seamless delivery.

Step-by-step guide to add presenter notes in PowerPoint

Presenter notes in PowerPoint can be a useful tool during a presentation. They allow the presenter to display additional information, reminders, talking points, or instructions that are not visible to the audience. Here’s a step-by-step guide on how to add presenter notes in PowerPoint:

Open PowerPoint: Launch PowerPoint on your computer.
Create or open a presentation: Either create a new presentation or open an existing presentation in PowerPoint.
Select the slide: Choose the slide for which you want to add presenter notes. You can select the slide from the left-hand side pane.
Switch to the Notes View: Click on the View tab at the top, then select Notes Page from the Presentation Views group.
Add presenter notes: In the Notes Page view, you will see the selected slide in a large area at the top, and a note-taking area below it. Click in the note-taking area and start typing your presenter notes. You can use this area to include talking points, reminders for visuals, or any additional information you want to remember during the presentation.
Preview presenter notes: If you want to see how the presenter notes will look when you are giving the presentation, switch to the Normal View by clicking on the View tab at the top and selecting Normal. Then, click on the Notes button at the bottom of the PowerPoint window. This will open a pane below the slide where you can see your presenter notes.
Print or present with presenter notes: When you are ready to present, you can print the presentation with the presenter notes. Go to the File tab at the top, select Print, and customize the options as needed. Alternatively, if you prefer to present directly from PowerPoint, go to the Slide Show tab at the top and select Presenter View. This will display the presentation on the projector while showing your presenter notes on the computer screen.

Access the PowerPoint slide view

Presentation slides in PowerPoint can be viewed in different ways, including the normal view, slide sorter view, and the presenter view. The presenter view allows you to view your slides on one screen while showing additional information and notes on another screen.

Steps to access the PowerPoint slide view:

To access the slide view options in PowerPoint, follow these steps:

Open the PowerPoint presentation you want to work on.
Click on the “View” tab in the menu bar at the top of the screen.
From the “Presentation Views” section, you will see various view options.
Click on the “Normal” view to see and edit your slides.
To access the slide sorter view, click on the “Slide Sorter” option.
To enter the presenter view, click on the “Slide Show” option.

The presenter view will open in a separate window, allowing you to see the current slide, your speaker notes, and additional features to enhance your presentation. This view is especially useful if you are presenting with two screens or if you want to have a separate screen for viewing your notes.

Note: In order to access the presenter view, you need to have multiple monitors connected to your computer.

Open the “Notes” pane

To add presenter notes in PowerPoint, you need to open the “Notes” pane. The “Notes” pane allows you to add and view detailed notes for each slide, which can be helpful during a presentation. To open the “Notes” pane, follow these steps:

Step 1: Open your PowerPoint presentation.

Step 2: Click on the “View” tab in the ribbon at the top of the screen.

Step 3: In the “Presentation Views” group, click on the “Notes Master” button. This will open the “Notes Master” view.

Step 4: In the “Notes Master” view, go to the “Notes” pane, which is located at the bottom of the screen. You can click and drag the horizontal border between the slide area and the “Notes” pane to resize them as desired.

Step 5: Here, you can add your presenter notes for each slide. These notes will only be visible to you as the presenter and will not be shown during the actual slideshow.

Note: You can switch back to the normal slide view by clicking on the “Normal” button in the “Presentation Views” group.

By following these steps, you can open the “Notes” pane and begin adding presenter notes to your PowerPoint presentation.

Add and Format Presenter Notes

In PowerPoint, presenter notes are a useful tool for giving presentations. They allow you to add additional information, reminders, and cues that are not visible to the audience but can help you deliver your presentation more effectively.

To add and format presenter notes:

Open your PowerPoint presentation.
Select the slide you want to add presenter notes to.
Click on the “View” tab in the top menu.
In the “Presentation Views” group, click on “Notes Page”. This will open a new tab with a dedicated notes page for the selected slide.
In the notes page, you can start adding your presenter notes in the empty space provided. You can enter your notes as paragraphs, bullet points, or any other format that suits your needs.
To format your presenter notes, you can use the various formatting options available in the toolbar at the top of the page. You can change the font style, size, and color, add bold or italic formatting, and adjust the alignment and spacing of your text.
You can also add pictures or screenshots to your presenter notes if visual aids are necessary. Simply click on the “Insert” tab in the top menu and choose the “Picture” option to select and insert an image.
Remember to save your changes regularly to ensure your presenter notes are not lost.

Preview presenter notes

Once you have added presenter notes to your PowerPoint presentation, you may want to preview how they will appear during your actual presentation. This can help you practice your delivery and ensure that your notes are easy to read and reference while you are presenting.

To preview your presenter notes in PowerPoint, you can use the Presenter View. This view allows you to see your slide on one screen while displaying your presenter notes and other helpful tools on your personal device.

To enable Presenter View and preview your presenter notes, follow these steps:

1. Connect your personal device (such as a laptop or tablet) to the screen or projector that will display the slides to the audience.

2. Open your PowerPoint presentation and go to the “Slide Show” tab on the ribbon.

3. In the “Monitors” group, check the box next to “Use Presenter View”.

4. Click on the “Slide Show” button to start your presentation.

Now, on your personal device, you will see the Presenter View with the current slide, your presenter notes, a timer, and other navigation options. This allows you to refer to your notes without the audience seeing them on the main screen. You can use the navigation tools to move between slides and make annotations.

Take advantage of the preview feature in Presenter View to ensure that your presenter notes are clear and helpful during your actual presentation. Adjust the font size, text formatting, or any other aspect of the notes as needed to optimize your delivery.

Remember to practice with Presenter View before your presentation to become familiar with it and feel confident during your actual presentation. You can also rehearse adjusting the timing of your presentation and using the various tools available in Presenter View for an overall smoother and more professional presentation.

Print or share slide show with presenter notes

If you want to print or share your PowerPoint slide show with the presenter notes, you can do so easily. Follow these simple steps to ensure that your audience has access to the presenter notes:

Open your PowerPoint presentation, and click on the “File” tab.
In the File menu, select “Print”.
In the “Settings” section, choose “Full Page Slides”.
Before you print, click on the “Print Layout” dropdown menu and select “Notes Pages”. This will ensure that your presenter notes are included in the printout.
Click on the “Print” button to start printing your slides with the presenter notes.

Tips for effective presenter notes

Presenter notes can greatly enhance your PowerPoint presentation by helping you stay organized and deliver your message effectively. Here are some tips for creating and using effective presenter notes:

Keep your notes concise: Presenter notes should be short and to the point. Use bullet points or short phrases to outline the main points you want to cover.
Use keywords: Instead of writing out your entire speech, use keywords to jog your memory and guide you through the presentation. This will make your delivery more natural and engaging.
Include time cues: In your notes, indicate when you should transition to the next slide or when you should move on to a specific topic. This will help you stay on track and manage your time effectively.
Highlight important details: Use bold or underline formatting to highlight key statistics, quotes, or other important information. This will draw your attention to the most important points during your presentation.
Practice with your notes: Before your actual presentation, practice using your presenter notes. Familiarize yourself with the content and the flow of your presentation to ensure a smooth delivery.
Don’t rely too heavily on the notes: While notes are a valuable tool, make sure to maintain eye contact with your audience and engage with them. Your notes should serve as a backup rather than a script.
Stay flexible: Be prepared to adjust your presentation based on the audience’s reaction and engagement. Use your presenter notes as a guide but be willing to adapt as needed.
Review and revise: After each presentation, take the time to review and revise your presenter notes. Make note of what worked well and what could be improved for future presentations.

By following these tips, you can create effective presenter notes that will help you deliver a polished and engaging PowerPoint presentation.

Harrison Clayton

Meet Harrison Clayton, a distinguished author and home remodeling enthusiast whose expertise in the realm of renovation is second to none. With a passion for transforming houses into inviting homes, Harrison's writing at https://thehuts-eastbourne.co.uk/ brings a breath of fresh inspiration to the world of home improvement. Whether you're looking to revamp a small corner of your abode or embark on a complete home transformation, Harrison's articles provide the essential expertise and creative flair to turn your visions into reality. So, dive into the captivating world of home remodeling with Harrison Clayton and unlock the full potential of your living space with every word he writes.