How to set automatic reply in outlook app
Are you going on vacation or away from your email for a while? Don’t worry about leaving your contacts hanging– Outlook has got you covered with its convenient automatic reply feature. With Outlook’s automatic reply, you can let your contacts know about your absence and provide them with any necessary information.
In this article, we’ll walk you through the simple steps to set up an automatic reply in the Outlook app.
Step 1: Launch the Outlook App
Open the Outlook app on your device. The app logo features a blue rectangle with the letter “O” in white.
Step 2: Access Settings
Once you’re in the app, navigate to the “Settings” menu. You can usually find this by tapping on the hamburger menu icon in the top left corner of the screen.
Step 3: Select Your Email Account
In the “Settings” menu, locate your email account and tap on it. This will open the account settings for that specific email address.
Step 4: Enable Automatic Replies
In the account settings, scroll down until you find the “Automatic Replies” option. Tap on it to enable the automatic reply functionality.
![Automatic Reply! [Explicit]](https://m.media-amazon.com/images/I/41Oypye8orL._SS520_.jpg)
Once enabled, you can now customize your automatic reply message to inform your contacts about your absence, provide alternative contact information, or set expectations for your response time. Be sure to include any relevant details so that your contacts are well-informed.
Step 5: Save Changes
After composing your automatic reply message, don’t forget to save your changes. Tap on the “Save” or “Done” button to finalize your settings.
That’s it! You have successfully set up an automatic reply in the Outlook app. Now, whenever someone sends you an email while you’re away, they’ll receive your pre-configured response automatically. Enjoy your time off without worrying about staying connected!
Simple steps to set automatic reply in Outlook app
Setting up an automatic reply in the Outlook app ensures that your contacts receive a timely response when you are unable to reply to their emails. Whether it’s a vacation or you’re simply unable to access your emails, follow these simple steps to set up an automatic reply in the Outlook app:
- Open the Outlook app on your device and sign in to your account.
- Go to the Settings menu by tapping on the gear icon in the top-right corner.
- Scroll down and select “Mail” to access the mail settings.
- Under the “Automatic Replies” section, tap on “Automatic Replies” to enable the feature.
- Specify the start and end dates for when you want the automatic reply to be active.
- Compose your automatic reply message in the provided text box. You can include details such as the reason for your absence or when you’ll be able to respond to their email.
- Optionally, you can choose to set different automatic replies for internal contacts (people within your organization) and external contacts (people outside your organization).
- Once you have composed your automatic reply message, tap on “Save” to apply the changes.
Now your automatic reply is set up in the Outlook app. Remember to disable it once you are available to respond to emails again.
Step 1: Access the Outlook app settings
To set up an automatic reply in the Outlook app, you’ll need to access the app settings. Here’s how you can do it:
- Open the Outlook app on your device.
- Tap on the menu icon, usually located in the top-left corner of the screen. This will open the app’s main menu.
- Scroll down the menu and find the “Gear” or “Settings” icon. Tap on it to access the settings section.
- In the settings section, look for the “Automatic Replies” or “Out of Office” option. This is where you’ll find the settings for setting up your automatic reply.
Step 2: Click on the “Automatic Replies” option
Once you have opened the Outlook app on your device, you will need to click on the “Automatic Replies” option to access the settings for setting up an automatic reply. This option can usually be found under the “File” tab or in the top menu bar of the Outlook app.
When you click on the “Automatic Replies” option, a new window will appear with the settings for configuring your automatic reply. This window will have two options: “Send automatic replies” and “Only send during this time range”.
Send automatic replies
The first option, “Send automatic replies”, allows you to enable or disable the automatic reply feature. By default, this option is usually disabled, so you will need to check the box next to it to enable it.
Once you have enabled this option, you will be able to enter your automatic reply message in the text box provided. You can customize this message with specific information, such as the dates you will be away, alternative contact information, or any other important details you want to include in your automatic reply.
Only send during this time range
The second option, “Only send during this time range”, allows you to specify the start and end times for your automatic reply. By default, this option is usually disabled, which means your automatic reply will be sent continuously until you manually turn it off. However, if you only want your automatic reply to be sent during specific times, you can check the box next to this option and set the desired start and end times.
After you have finished configuring your automatic reply settings, click on the “OK” or “Apply” button to save your changes. Your automatic reply will now be set up and activated in the Outlook app. Whenever someone sends you an email during the specified time range, they will receive your automatic reply message.
Step 3: Customize your automatic reply message
Once you have set up the rules for your automatic reply in Outlook app, it’s time to customize the message that will be sent to anyone who emails you during your absence. Follow these steps to make your auto-reply message personal and informative:
- Click on the “Automatic Replies” tab in the Outlook app.
- Select the “Send automatic replies” checkbox.
- In the “Inside my organization” section, type the message you want to send to your colleagues and coworkers within your company.
- In the “Outside my organization” section, compose a message that will be sent to people who are external to your organization. This could include clients, partners, or anyone else not within your organizational email domain.
- You may want to include information such as the dates of your absence, alternative contacts, or any other relevant details that the recipient may need to know.
- You can format your message using the available text formatting options, such as bold, italics, or bullet lists.
- Make sure that your message is clear, concise, and professional.
- Preview your automatic reply message to ensure that it looks and reads the way you intended.
- Once you are satisfied with your message, click “OK” to save your settings.
Remember to review and update your automatic reply message if needed, especially if your circumstances change or your absence extends beyond the originally planned duration.
Customizing your automatic reply message adds a personal touch and provides useful information to anyone reaching out to you during your absence. It helps maintain professionalism and ensures that people contacting you are aware of your unavailability and the appropriate next steps to take.
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